Job Details

JLL Empowers You To Shape A Brighter Way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures -Provides technical, administrative facility project management support to Facility and Project Managers across the NA facility portfolio. Drives assigned facility management projects and programs end-to-end -Assists HQ Facility Manager with miscellaneous facility tasks as needed -Communicates effectively with all stakeholders using strong verbal and technical writing skills

Technical Project Management Administrative Support - 60%

• Prepare project management reports and meeting minutes
• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
• Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

• Support project management team on projects and assignments.
• Proactively manage project-related issues.
• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
• Provide administrative and record keeping support on behalf of assigned projects according to JLL's standards for document management.
• Maintains and supports project management tools, systems, and processes.
• Ensures best practices are being followed and the right resources are available to project managers.
• Coordinate Meetings
• Transcribe meeting minutes, punch lists and other project documentation
• Work with architects to deliver plans and drawings
• Assist in updating Schedules and Budgets
• Track Invoices
• Coordinate Vendors
• Produce quality Monthly Reports
• Assist in drafting RFPs
• Help ensure drawings meet client standards
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/Training

• (Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience
• (Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years Of Relevant Experience

• (Minimum) 3+ years practical experience
• (Preferred) Facilities, real estate support, project management experience

Skills And Knowledge

Minimum

• Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
• Basic proficiency with Microsoft Office/ Google Suite products
• Knowledge of construction or commercial real estate industry
• Strong knowledge of Google Workspace

Preferred

• Knowledge of Microsoft Project or equivalent project management tools
• Ability to work collaboratively with various teams and departments
• Ability to work with minimum supervision

Other Abilities

• Ability to multi-task
• Work with a team and independently

Certifications/ Licenses

Minimum

• None

Preferred

• FMP, PMP

Physical Work Requirements And Work Conditions

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to
• 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.

Location: On-site Mobile, AL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays