Job Details

Description

Job Title Accounts Payable Bookkeeper. Supervised by/Reports to: Accounts Payable Manager and Accounting Supervisor or Child Nutrition Program Supervisor. FLSA Status: Non-Exempt.

Job Goal

• To enhance the administration of the school systems business affairs by efficient and effective operation of the accounts payable procedures.

Qualifications

High school diploma or equivalent.

• Associates degree or higher in accounting or related field, preferred.
• Comprehensive knowledge of accounting, bookkeeping and/or clerical procedures.
• Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and financial information.
• Knowledge of computer software including spreadsheets and word processing; knowledge of the CSI/McAleer or other state recommended accounting system preferred.
• Ability to communicate clearly with the public and employees.
• Ability to work effectively under minimum supervision and to follow instructions.
• Ability to organize and maintain accurate records.
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
• Ability to identify and solve problems as a productive team member.
• Ability to be punctual and in regular attendance.
• Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions

Demonstrates support for the school system and its goals and priorities.

• Assists in receiving and reviewing invoices for payment; matches invoices with purchase orders and receiving documentation; reviews proper department account charge numbers and submits for payment.
• Receives and reviews purchasing card and PAVA transactions; maintains applicable documentation.
• Maintains a complete and systematic set of records of all vendors, contractors, fund sources, and other financial information needed for timely and accurate payments to the school system accounts.
• Records details of school system financial transactions related to assigned accounts.
• Reviews proper department general ledger account codes for all payments.
• Assists in maintaining vendor information including e?Verify documentation.
• Assists with the preparation of financial statements, income statements, and cost reports to reflect financial condition of the school system as directed.
• Traces errors and records adjustments to correct charges or credits in accounts data.
• Reconciles accounts as directed.
• Maintains digital and non?digital records and files; produces reports as directed.
• Performs duties in a courteous and professional manner.
• Maintains appropriate confidentiality regarding school/workplace matters.
• Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
• Maintains and submits reports, records, and correspondence in a timely and accurate manner.
• Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
• Uses effective collaboration skills to work as a productive team member.
• Serves on school system committees, task forces, and representative groups as required.
• Demonstrates support for the school system and its goals and priorities.
• Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
• Reports absences and takes leave in accordance with Board policies and procedures.
• Performs any other job-related duties as assigned by supervisor(s).

Terms of Employment

Twelve?month position in accordance with Board approved salary schedule.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.
The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.

Alabama State Board of Education