Job Details

Job Title

A motivated individual who is responsible for the complex clerical collecting, indexing and recording activities of the Baldwin County records for official business and historical research.

The Recording Officer is responsible for accepting and indexing of public records. This is difficult and responsible work requiring the performance of complex clerical operations. This requires the ability to maintain effective working relationships with court officials, attorneys, title researchers and the general public.

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.

Essential Job Functions

• Collects, indexes and records legal and related documents.
• Examines documents for legal compliance.
• Computes fees. Collects mortgage tax, deed tax...etc.
• Verifies amounts received and balances accounts.
• Cashiers, indexes, scans documents to be recorded.
• Prepares, issues and collects for all certified copies of recorded documents.
• Advises and assist the public in the use of index files and microfilmed records.
• Answers telephone and directs calls as needed.
• Prepares forms to be sent to the Secretary of State for Incorporations.
• Establishes and maintains effective working relationships with the general public, attorneys, title researchers and other employees.
• Provides staff support to Public Records Manager and Public Records Administrator.
• Ability to respond to difficult or unusual questions that require the research of laws or procedures.
• Ability to handle difficult or angry taxpayers.

Education and Experience

• Possess a high school diploma.

Other Characteristics

• Willing to work overtime as necessary.
• Be willing to assist the general public in their efforts to find historical documents when they do not have any details.
• Skill to operate computer keyboard or typewriter.
• Ability to make change accurately when handling cash.

Knowledge, Skills, and Abilities

• Ability to operate various office machines.
• Ability to operate two computer monitors at the same time.
• Ability to assist the public in their research efforts in finding historical records.
• Ability to multitask.
• Ability to make arithmetical computations and tabulations accurately and with reasonable speed.
• Ability to learn assigned tasks readily and to make decisions.

Baldwin County Commission and Baldwin County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff's Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff's Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.